TUGAS
BAHASA INGGRIS BISNIS 1
STYLE
OF BUSINESS LETTER
NAMA
: MUNIFATUL IMTINAN
NPM
: 26113209
KELAS
: 4KB01
UNIVERSITAS
GUNADARMA
2016/2017
STYLE OF
BUSINESS LETTER
1.
Fully-Indented
Style
This letter has
used the fully indented style. The recipient’s name and address and the
paragraphs of the body of the letter are indented five spaces. In few cases
more spaces are used. The typists will decide the space level. The subject of
the letter is types just 2 lines below the salutations at the center. The
difference between 2 paragraphs will be 2 lines. The complimentary closing is
typed at the center 2 lines just below the body of the letter. The signature is
written five line-spaces below the complimentary closing. Although this style
looks beautiful, this style is not widely used these days. Because typing a
letter in this style requires many keyboard strokes, this style is avoided.
·
This
is a sample letter written in Fully-Indented Style:
The Far East Paper Co. SDN BHD
3451,
Jalan 13/35,
65/D-76
: Modern Street
87212 Singapore.
Phone : 5635 78724132
Fax : 5635 78724133
Your Reference
:________Our Reference :________Date : 5 June 2007
Mr. John Mark,
152, Bunget Lodge,
23, Jalan Street,
87123 Singapore.
Dear Mr. Mark,
This letter has
used the fully indented style. The recipient’s name and address and the
paragraphs of the body of the letter are indented five spaces. In few cases
more spaces are used. The typists will decide the space level.
The subject of
the letter is types just 2 lines below the salutations at the center. The
difference between 2 paragraphs will be 2 lines.
The
complimentary closing is typed at the center 2 lines just below the body of the
letter. The signature is written five line-spaces below the complimentary
closing. Although this style looks beautiful, this style is not widely used
these days. Because typing a letter in this style requires many keyboard
strokes, this style is avoided.
Yours Sincerely,
M.K. Khoom,
Managing
Director
2.
Semi-Block
Style
Semi-blok
fromat: in a format this text parallel left and all paragraphs in the letter is
indented. Format shape on this letter on letter head, date, complementary a
close, and signature being in a position flattened right. In the layout uneven
right, but can dibilangg flattened middle. Other parts on a letter as inside
address, subject, salutation, body of letter, and enclosure if terdapatnya
attachment letter,Being flattened on the left.
·
Sample
Form Letter Semi Block Style :
-
Sample
1
Description:
1.Kop Letter
2. Date of preparation of letters
3. Letter No.
4. Attachment
5. Case
6. The letter addressed
7. A word of salutation
8a. Introduction letter
8b. Explanation letter
8c. The cover letter
9. Greetings Closing
10. Name of office
11. Signature
12. Names to approach
13. Copy
14. Attachment page letter / initials
-
Sample
3
JAYA ACCOUNTING
FIRM
Roads Abhimanyu
12
JAKARTA CENTRAL
Number:
1.B/IV/2007
7 April 2007
Attachments: -
Subject: Examination Books
CV. "Works Great"
Jalan Raden Saleh 14
BANDUNG
Sirs,
Replying to a
letter a week ago sir, do hereby proclaim that the Report of the Expert
Examining Trade Books we have sent to Mr. a month ago. The report might not
come to the Lord.
As it turns out
the balance of the year 2003 Mr. profits of Rp 120 million. This advantage is
not big enough we think, given the circumstances Mr CV substantial and
memuskan. We dare to ensure that profits in the coming year could reach 10% if
performed more thoroughly. Outposts such costs would be lowered by several
hundred thousand dollars.
Furthermore, we
suggest that the capital increase Tuan Tuan remember Mr. results obtained in
the past year was difficult to find the necessary capital. Accordingly our
suggestions briefly, to explore all parts of the CV. Sir, we invite to read the
latest report.
Sincerely,
Your own name
Leadership
3.
Hanging-Indented
Style
This very useful
style places the first words of each paragraph prominently on the page. It is
useful for letters that deal with a variety of different topics. However, for
normal business communications, this style is very rarely used. The first line
of the paragraph begins at the left-hand margin. And the other lines of the
same paragraph are indented three to four spaces. This is the reversal of
semi-indented style discussed in other page.
·
This
is a sample letter written in Hanging-Indented Style:
4.
Fully-Blocked
Style
This style is widely used across the globe. This style
does not use any indent at all. Every single line is typed from the left-hand
side. Since this style demands less number of keystrokes, this style increases
the speed of the typist. Even for computer typing, this style is more
convenient. Note that this style does not use comma after every line in the
address. This is also reducing the number keystrokes required. But the proper
punctuations are added properly.
1.
Return
Address: If your stationery has a
letterhead, skip this. Otherwise, type your name, address and optionally, phone
number. These days, it’s common to also include an email address.
2.
Date:
Type the date of your letter two to six lines below the letterhead. Three are
standard. If there is no letterhead, type it where shown.
3.
Reference
Line: If the recipient specifically requests information, such as a job
reference or invoice number, type it on one or two lines, immediately below the
Date.
4.
Special
Mailing Notations: Type in all uppercase characters, if appropriate.
5.
On-Arrival
Notations: Type in all uppercase characters, if appropriate. You might want to
include a notation on private correspondence.
6.
Inside
Address: Type the name and address of
the person and/or company to whom you’re sending the letter, three to eight
lines below the last component you typed. Four lines are standard.
7.
Attention
Line: Type the name of the person to whom you’re sending the letter.
8.
Salutation:
Type the recipient’s name here. Type Mr. or Ms. [Last Name] to show respect,
but don’t guess spelling or gender.
9.
Subject
Line: Type the gist of your letter in all uppercase characters, either flush
left or centered. Be concise on one line.
10.
Body:
Type two spaces between sentences. Keep it brief and to the point.
11.
Complimentary
Close: What you type here depends on the tone and degree of formality.
12.
Signature
Block: Leave four blank lines after the Complimentary Close to sign your name.
Sign your name exactly as you type it below your signature. Title is optional
depending on relevancy and degree of formality.
13.
Identification
Initials: If someone typed the letter for you, he or she would typically
include three of your initials in all uppercase characters, then two of his or
hers in all lowercase characters.
14.
Enclosure
Notation: This line tells the reader to look in the envelope for more. Type the
singular for only one enclosure, plural for more.
15.
cc:
Stands for courtesy copies (formerly carbon copies). List the names of people
to whom you distribute copies, in alphabetical order.
·
This
is a sample letter written in Fully-Blocked Style:
Modern Office Equipment Co. Ltd.
98 – 100 Anna Salai
Cennai – 600002
India
Telephone : 044 26152766
Fax : 044 26152767
6th June 2001
The Manager
ABC Computer Stores
23 North Usman Road
T. Nager
Chennai – 600018
Telephone : 044 26156782
Fax : 044 26156780
Dear Sir,
This style is widely used across the globe. This style
does not use any indent at all. Every single line is typed from the left-hand
side. Since this style demands less number of keystrokes, this style increases
the speed of the typist.
Even for computer typing, this style is more convenient.
Note that this style does not use comma after every line in the address. This
is also reducing the number keystrokes required. But the proper punctuations
are added properly.
Yours faithfully,
M.N.
Ashok Nathan
Assistant Manager
Production
5.
Modified Block Style
This style is similar to the
fully-blocked style. It differs in the positioning of few items. The date is
typed on the right-hand side of the page rather than the left-hand side of the
page as followed in the fully-blocked style. The subject of the letter and the
signature and the name and the designation of the sender are centered. These
modifications give the letter a balanced appearance. However this is not the
only way to modify the fully blocked style. You may want to place other items
in different places.
·
This is a sample
letter written in Modified Block Style:
-
Samples
1
Justrust
Insurance Co. Ltd.
WISWA COMPLEX
456, North Usman
Road
T.Nager
Chennai 600008
Telephone : 044
67894520
Fax : 044
67894521
10th November 2009
Miss Linda Nancy
3010 Jalal Street
90, Tamara
Chennai 600012
Telephone : 044 67894871
Fax : 044 67894873
Dear Miss Nancy,
This style is similar to the
fully-blocked style. It differs in the positioning of few items. The date is
typed on the right-hand side of the page rather than the left-hand side of the
page as followed in the fully-blocked style. The subject of the letter and the
signature and the name and the designation of the sender are centered.
These modifications give the
letter a balanced appearance. However this is not the only way to modify the
fully-blocked style. You may want to place other items in different places.
Yours
Sincerely,
John
McDonald
Marketing
Executive
-
Samples 2
6.
Simplified
Style
This is another modification of
the fully-blocked style. This style is used when you write a letter and you do
not know the name and title of the person to whom you are writing the letter.
The salutation and the complimentary closing are used in this style. The
subject is mentioned din capital fonts and that subject need not be underlined.
Today around all the business houses, this style is widely used when the writer
of the letters does not want to give importance to formality. Since the
formality is not adopted here, this style goes to the heart of the addressee.
This style give more importance only to the core matter of the letter.
This is a sample letter written
in Simplified Style:
Strobel Cable Television
8310 Greenbrian Road
Santa Barbara, CS 93102-8310
(805) 555-6540 Fax.(805) 555-0943
February 15,2005 (DATELINE)
Ms. Iris Cruz
2987 West Wakefield Court (LETTER ADDRESS)
Santa Barbara, CA 93116-8871
Changes in Cable Service (SUBJECT LINE)
Some important changes in your cable television servive will begin March 1,
2005. we will rearrange our channel line up amd institute a rate change. These
change are necessary to maintain quality service and to meet new federal
guidelines for programming selection.
Our new monthly rates are as follows.
Basic Service : $12.50 (BODY)
Expanded Service : $18.00
Premiun service : $32.00
With these changes, the cost of our expanded package (all channels except
premium) is still only 60 cents a day, less than the cost of a cup of coffee.
Our employees are committed to providing you with the best quality and
variety of cable televiosion, including education, sports, religion, and punlic
affairs programming. Please call us if we can be of additional service to you.
(Signature) (SIGNATURE
BLOCK)
Dennis G. Hunter
System Manager (REFERENCE INITIALS)
7.
Memorandum
The memorandum (or memo) is primarily used as an inter-office letter. That
means memorandum is used to send letters from one person to another who are
working in the same company. This adopts, sometimes, business letter style. At
the top left-side of the memo, the sender’s name, the recipient’s name, the date
and the subject matter are mentioned.
This is a sample letter written in Memorandum:
Memorandum
To : John Mark
From : Aravind Swami
Date : 5th July 2008
Re : Branch Supplies
The memorandum (or memo) is primarily used as an inter-office letter. That
means memorandum is used to send letters from one person to another who are
working in the same company. This adopts, sometimes, business letter style. At
the top left-side of the memo, the sender’s name, the recipient’s name, the
date and the subject matter are mentioned.
The body of the memo is in blocked form. The signatory will be very near to
the center of the page below the body of the letter. Any other additional
information will be written at the bottom left-side of the page.
Aravind Swami
REFERENSI
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